CANADIAN INTERNATIONAL ACCREDITATION SERVICES – BUREAU OF ACCREDITED REGISTRARS
CIAS-BAR assesses compliance with the requirements laid down in the following international standards for the working of the different conformity assessors:
Click here for application for CIAS-BAR Accreditation. You should inquire by way of the respective scheme (laboratories, inspection, certification, etc.) for details on technical and documentation requirements, audit process and cost details by writing an e-mail to contact@cias-bar.ca.
CIAS-BAR accreditation schemes are open to any entity, whether public or private, profit or non-profit, irrespective of its size or whether it performs activities other than those that are the object of accreditation.
The organization applying for accreditation should:
Assessment of technical competence is carried out by means of the study of documents describing how the body performs the activities (management system, methods and working procedures, staff competence, etc.) and on-site assessment of how the body works. The results of the assessment are included in a report which is forwarded to the applicant, who must then respond by taking the remedial action seen fit.
With the assessment report and the applicant’s response, CIAS-BAR takes a decision. If favorable, the accreditation certificate is issued.
CIAS-BAR regularly verifies if accredited bodies continue to comply to requirements with regular assessments. If it is observed at any time that the body does not fulfill an accreditation obligation, CIAS-BAR may suspend or withdraw the accreditation temporarily until compliance with the accreditation requirement is demonstrated once more.
Find out more about the accreditation process.
Accreditation Process Step by Step
Step one: Apply for accreditation
To apply for accreditation, you should fill out the appropriate form and send it to CIAS-BAR, supplying all the documentation specified. This documentation will help us to get to know the features of your organization and the way in which the activities for which accreditation are applied for are carried out and to prepare the assessment properly. You should also attach the receipt for payment of the Application Fee in accordance with current rates.
Scope of accreditation
The scope of accreditation is a basic part of the application for accreditation as it will form the Technical Annex that accompanies the “Accreditation Certificate”. The applicant for accreditation establishes the scope for which they wish to be accredited in accordance with their needs and aims.
The application for a specific scope is a declaration on the part of the body of its technical competence for all the activities included in it, and the CIAS-BAR assessment, therefore, sets out to determine whether the body is capable of showing its competence in the whole of the scope declared.
Instructions are provided on every application form for ascertaining under which terms the scope should be defined.
Application acceptance and review
After receiving the application for accreditation, CIAS-BAR reviews the documentation supplied in order to check that the activity is suitable for accreditation and informs the applicant of the officer responsible for coordinating the accreditation process.
The officer responsible checks that the scope of the activities to be accredited is clearly defined and confirms that all the information needed for preparing and carrying out the assessment properly has been provided. If the documentation is incomplete or unsuitable, the applicant will be asked to rectify this.
If everything is correct and before starting the assessment, CIAS-BAR sends the applicant a cost estimate the process for acceptance.
Step two: Assessment
Designation of the audit team
From amongst its assessors and qualified experts CIAS-BAR designates an audit team to carry out the assessment process which will have a lead assessor, with ultimate responsibility for the audit, and as many technical experts as may be needed depending on the activities for which the body requests accreditation.
CIAS-BAR informs the applicant of the names of audit team members and, where appropriate, of the organization to which they belong. If the body considers that there are reasons that could compromise their impartiality, it may turn them down in writing, explaining the grounds.
Documentation study
Prior to the on-site audit, a study is made of the technical documents supplied by the body. The report with the result of the study is forwarded to the body so that it may adopt the measures it considers fit for resolving, where appropriate, the problems detected.
Auditing and accompanying visits
When the documentation study is considered satisfactory, the lead assessor gets in touch with the body to set the date of the audit and forward an Audit Schedule.
During the audit the management system of the body, its operation, the undertaking of the activities and the accreditation requirements are assessed.
In order to verify the correct application and interpretation of the working procedures and the technical competence of personnel, activities representative of the scope of accreditation are selected in order to witness the performance of technical personnel.
At the end of the audit the audit team will provide the representatives of the body with a summary of the results of the investigation and the deviations detected in respect of the accreditation criteria.
Audit team report
When the audit has been carried out, the body is given a written report prepared by the audit team with the results of the assessment carried out.
Applicant’s response
The body should examine the causes of deviations detected, review the impact that they may have on related activities and forward CIAS-BAR a schedule of remedial action, providing evidence that they have received the proper treatment to resolve them.
The body may make allegations against those points in the report with which it is not in agreement, putting forward all the evidence that it may consider necessary.
Step three:Accreditation decision
Accreditation decisions are taken by an independent technical body called the Accreditation Commission.
To confer accreditation, the Accreditation Commission has to be duly convinced that the accreditation requirements are met and that the deviations detected, where applicable, have been suitably rectified. For this purpose it examines the information generated during the assessment process and, on the basis of this, adopts one of these decisions:
If not in agreement with the decision, the body may address the Standing Committee, with whatever claims it deems fit.
Accreditation Certificate
The Accreditation Certificates specifically states:
Maintenance of accreditation
Accreditation is not the result of a one-off process. CIAS-BAR assesses accredited bodies on a regular basis, checking that they maintain their technical competence by means of follow-up visits and re-assessment audits. The frequency of visits is determined in accordance with previous results.
Follow-ups
The first follow-up visit is carried out within a period of not more than 12 months from awarding of the accreditation and subsequent follow-up is made not later than 12 months from the last visit; the body being notified in advance of the date.
Re-assessment
After a maximum of 3 years from the initial accreditation date, the body’s competence is re-assessed by carrying out an audit equivalent to the initial one.
Extension of the scope of accreditation
Accredited bodies may extend the scope of their accreditation. For this purpose they should make formal application for extension, using the application forms.
To evaluate this extension, the above assessment process is performed, though simplified as required in accordance with the volume and nature of this extension. The costs of the assessment process may be reduced if the extension coincides with a follow-up visit.